VFS Play Groups: Important Information
Questions? Email japantrip2025@villagefreeschool.org
registration and confirmation
Thank you for registering for VFS Play Group! We are excited to have fun with your kid during a school break, and thankful that you are contributing to our fundraising efforts toward helping a group of VFS teens travel to Japan in 2025.
We need at least 2 kids registered for each day of Play Group to “break even” and contribute to our fundraising goals. If there are fewer kids registered as of one week prior to the date of Play Group, we may need to cancel the day with low participation. If this happens, we will inform you as soon as possible and refund registration fees for the canceled day.
Participants who are not enrolled VFS students are welcome and encouraged to join us for Play Group! Parent/Guardian will need to sign a liability waiver form so your child can participate.
Cancellation by participants
If you sign up for a day of Play Group and then need to cancel, we totally understand. Please let us know about your change of plans by emailing japantrip2025@villagefreeschool.org with at least one week notice, or as soon as you know. With at least a week of notice, we will be able to refund your registration fees.
If you are unable to meet the one week advance notice request for cancellations, refunds will be made on a case by case basis. If we are able to refund your fees without affecting the minimum participant count for other registered families, we will do so.
What to bring to play group
Weather-appropriate clothing and gear for playing outside
Plenty of food and snacks to keep you going all day
Refillable water bottle
Cash for entry fees if specifically required for the activity planned for that day
Location
Play Group dropoffs and pickups are onsite at Village Free School unless otherwise specified (such as when we spend the day at Alder Commons).